Documents and Forms for Instructors

1. Contract for instructors [de]

This contract is intended for paid instructors.

2. Contract for unpaid instructors [de]

This contract is intended for all instructors who teach courses on a voluntary basis, e.g. co-instructors.

3. Contract for unpaid instructors with an expense allowance [de]

This contract is intended for all instructors who receive an expense allowance.

4. Reimbursement form for privately incurred expenses [de]

5. Guidelines for instructors [de]

• Information on billing
• Briefing course participants
• What to do in the event of accidents

6. Confirmation of briefing

All course participants must sign. For water sports courses, additional special briefings are available in the canoe and rowing boathouse and in the sailing boathouse. Confirmation of briefing is required for billing purposes.

7. Confirmation of briefing for courses held in cooperation with clubs and for independent sports courses

This confirmation contains no information on accident insurance cover. If, in addition to participants from University Sport, private sports club members also participate in the course, the additional insurance cover does not apply. If this is the case, please use this briefing and have all University Sport course participants sign it.

8. Invoices

PLEASE NOTE: As of 2025, invoices must contain the following information: tax identification number (11 digits, does not begin with a 0), responsible revenue office, date of birth, invoice number

We have adapted the invoice templates accordingly. Please use the new forms.

Example invoice hourly pay [de]

Example invoice expense allowance [de]

‘Invoice templates’

• 8.1 PDF Invoice template [de]
• 8.2 PDF Invoice template for printing [de]
• 8.3 PDF Expense allowance template [de]
• 8.4 PDF Expense allowance for printing [de]

Invoices for services rendered can usually be submitted after the end of the respective course period. Please submit the completed attendance list and confirmation of briefing as attachments. Please send all documents in a single PDF file. A 300 dpi scan is sufficient.

To make it easier for us to process your documents, please indicate the course numbers, course name, number of sessions, duration of the units and hourly remuneration. It is also important for you to issue an invoice number. This allows the invoice to be clearly assigned and processed in the electronic invoicing system.

We have been processing all invoices for University Sport electronically since August 2021. You can send us your invoice as a PDF to rechnunguni-greifswaldde or invoiceuni-greifswaldde.

Further information can be found here.